What if GDPR was just a short set of rules? Like the 10 commandments, anyone could easily understand?
It’s not like that.
GDPR is complex. It affects many job roles in different ways. This is why running efficient GDPR training is one hell of a job.
The easiest solution is to go with generic training. It will get your team compliant and might even keep the Information Commissioner happy. At least until the first personal data breach.
To stay safe, you need to go beyond generic.
But how deep should you go? Which information is really needed to make your people confident at work? And which information should you remove to avoid information overload?
It gets even worse.
Every industry is different. And every company does things in a different way. Some companies even use their own terminology. No generic solution can cover all these.
It looks like you need to start looking for a bespoke solution, to do things the right way. But that’s a whole new world. Different time frames, different budgets, and a GDPR risk hanging over your head...
We’ve developed a number of bespoke learning solutions for our clients:
These companies opted for a bespoke training package because generic solutions didn’t work for them.
But we have learnt that content in many cases was similar – apart from some industry or client jargon.
So we have developed off-the-shelf training that covers almost every possible GDPR topic and use case. All you need to do is to pick the relevant topics and launch your GDPR training!
GDPR Legal Compliance Deck is an e-learning solution that brings together the best of off-the-shelf and bespoke training.
It covers a number of GDPR topics that you can mix and match to build the perfect GDPR training program, and is suitable for any of your company’s needs. You can even take it a step further and add any specific content yourself (it’s extremely simple).
Last but not least: you can have your totally customised GDPR training ready in a matter of days.
The answer is simple. Most GDPR training courses don’t bother explaining the benefits of GDPR for us humans. Instead they focus on the million-dollar fines companies could end up paying if anything goes wrong. We can’t easily relate to big numbers. It becomes just another mandatory training exercise.
The Compliance Deck explains most GDPR principles through the eyes of the learner. Each training section starts with the answer to the most important question: WHY DOES THIS MATTER TO ME?
Here’s an example. Can you spot the difference?
Subject access request (SAR)
A subject access request is simply a written request made by or on behalf of an individual for the information which he or she is entitled to ask.
The penalty for ignoring a subject access request is a fine. There are no financial or custodial penalties for failure to provide information on request or for failure to publish information. But you could be found in contempt of court for failing to comply with a decision notice, enforcement notice, or information notice.
Did you know that under the GDPR every company (yes, even Facebook) must reveal you all the information it has ever gathered about you?
All you need to do is ask (by a simple email, for example).
If they don’t provide you the data within 30 days, the company can pay huge fines.
This request is called Subject access request (SAR).
Keep in mind that our company may receive such requests too.
Most off-the-shelf compliance solutions come as a combination of a course and a test. Some come as quizzes.
To activate your learners, our GDPR Compliance Deck comes with a wide range of materials materials to choose from:
Use our content editor to quickly scan through the content and remove the parts you don’t need. Do you want to add company specific information to the training? No problem! You can even invite other colleagues to join you in the process.
It’s so simple:
Compliance training might indeed be mandatory, but users will always come up with excuses for not completing it.
We identified the 9 most common excuses and eliminated the reasons for them.
|GDPR Compliance Deck||Other off-the-shelf
|Complete coverage of GDPR topics|
|Tailor content completely to your needs||(at least not easily)|
|Regular content updates at no additional cost||(at least should be)|
|Edit content within the same platform|
|Edit the content yourself anytime|
|Short implementation time|
|Can be used for continuous training and refreshers every year||(it should)|
|Can be used on any device||(most of them)||(it should be)|
|Can be used without active internet connection|
The role of the LMS is not limited to providing learning content to the user.
For compliance training purposes it’s essential that your LMS can provide you with a clear audit trail of any learner – any time.
With JollyDeck’s LMS, you will have this part covered. All training data can be downloaded for further analytics – anytime.
Fresh information about the training progress can also be sent to you by email on a periodic basis.
Experienced marketers know that email is still one of the most powerful tools. But only if it’s used in a smart way.
The last thing people need is a mailbox full of reminders to finish their training. A simple, personalised message, sent at the right time performs much better.
A number of different personalised email messages ready to be sent at any occasion come with the JollyDeck LMS by default. This includes:
Once set, the system automatically sends out the right email to the right user at the right time. And like professional marketers, you too can monitor the efficiency of each email from within your JollyDeck LMS
If you’re after high training completion rates (and with GDPR training you should be), then it’s wise to step out of the LMS world and ask real people for assistance.
The problem is that a typical LMS will run as a central hub. The more people that need the training, the more difficult it will be to reach them from a central place.
Ideally you need champions inside the organisation who will reach out to their teammates and help you do the job.
Line managers are well aware of the importance of compliance training. Sadly, they usually don’t have real-time training data on their team members. Especially when the training is run from a central LMS.
JollyDeck’s LMS gives each line manager insights into the learning performance of their team members. It even shows a leaderboard of the most and least successful teams. No manager wants to see their team perform badly, so they make sure employees complete their tasks. Just what you want!
And best of all? Line managers can tag people who can’t complete their training (sick leave, maternity leave, left the business...). This is data you can’t usually get from your LMS. But this is data that is critical when trying to understand why some people haven’t even touched their mandatory training.
Making decisions on how to run a compliance training is never easy. There are many things at stake and choosing the wrong partner can have serious consequences.
In order to make the right decision, we can offer you the chance to try our training in several smaller steps.